Conducting Board Meetings With a Board Portal

Meetings at board meetings are a huge responsibility that requires careful planning, a fast pace, and an acute awareness of the amount of time used by board members. To aid in these efforts, board management software tools like a board portal can assist in the preparation of agendas and other materials for meetings prior to the meeting date and make them more accessible to directors, increasing the number of participants during meetings, and enabling board members to review decisions and instructions prior to the meeting.

The first step is to clearly communicate the decision-making process to the board. Determining whether your board will come to agreement, or use voting or a different method of making decisions will ensure that everyone knows what they are expected to do during the meeting. This helps to avoid confusion when, for example directors bring up an issue that was already addressed at a previous meeting.

After the board has settled old business, the board then moves on to the next item on the agenda. As with all discussions it is crucial to respect the rights of other board members to speak. One director is allowed to speak at one time, and they should wait until their turn to be called upon by the chair. The chair of the board needs to oversee the discussion by encouraging conversations and making sure that everyone on the board is participating.

The board then votes on any new business item and then records the results in the official meeting minutes. If a member is dissatisfied with the outcome of the vote, they may ask to have it reconsidered. They can also request that the issue be taken to a committee to conduct further investigation.

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