Avoid Using Email for Exchanging Confidential Documents

Email is the most efficient, cost-effective and speedy method to share information. It’s an instant and convenient alternative to traffic jams face-to-face meetings or postal delays interruptions of fax machines and busy phone lines. However when it comes to exchanging confidential documents, email’s convenience hides the risks inherent in email.

Once the sensitive data leaves your server you are in no way in control over the location it goes to or who gets it. Even if your email is protected with encryption, which provides an extra layer of security, it may not be protected from the kind of “man-in-the-middle” attacks that could occur if an individual were to intercept your email messages while in transit.

The most effective solution is to use a third party that specializes in secure document exchange, which will ensure that your customers’ private documents do not fall into the incorrect hands. Secure document exchange lets you track the users and editors of your customer’s personal data.

If you must email confidential information, a NDA that is a good fit can aid in managing the risks. Limit the number of identifiable items you include only to what is necessary to complete your task. Also, avoid including them more than once. Use a password-protected document instead of attaching it to an email. You can also include an assurance of confidentiality in your emails. Whatever method you choose to utilize, be sure to clearly outline your expectations for the recipients of confidential information in https://empirevdr.com/ your NDAs.

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